AI for yoga, fitness and wellness pros: reminders, renewals and intake, drafted for you

Let Claude draft class reminders, package renewals and intake follow-ups while you keep health details private and never let it give health advice.

Your clients come to you to feel better. Then the admin follows you home: reminders, renewals, intake forms, questions about schedules. Claude can draft these messages. The rule: the AI drafts, you send. Two more rules for your work: it never gives medical advice, and health details stay out of the chat.

The admin that eats your week

1. Class and session reminders. Times, location or link, what to bring.
2. Package renewals. Telling clients their sessions are running out and how to book more.
3. Intake follow-ups. Sending forms to new clients and reminding them to complete them.
4. Schedule questions. Changes, cancellations, holiday timetables and waitlists.
5. Rebooking past clients. A friendly note to people who haven't been in for a while.

What AI can draft for you

• Reminders: it drafts a short reminder from your class details. You check the time and send.
• Renewals: you give it the client's first name and sessions left. It drafts a note about booking the next package. You check the details and send.
• Intake: it drafts the email that sends your form and a gentle reminder. The client fills in the form directly with you. Claude never sees their answers.
• Schedule questions: it answers from your written timetable and policies. You read each reply first.
• Rebooking: it drafts a light, no-pressure note. You choose who gets one.

Copy these prompts

Draft a short reminder for tomorrow's class using these details: time, place or link, and what to bring. Keep it friendly and under 80 words. Save it as a draft. Do not send.

[First name] has two sessions left in their package. Draft a short note letting them know and explaining how to book the next package, using my package details. Do not mention anything about their health.

Using my policies, draft a reply to this client's question. If they ask about pain, injury, medication or any health condition, do not give advice. Instead, write a kind line suggesting they check with their doctor, and mark it [CHECK] for me.

An example week

Here's an example of how a week could look. On Sunday evening Claude drafts reminders for the week's classes, and you send them after a quick read. On Tuesday you ask for renewal notes for clients near the end of a package and send the ones that are right. When a new client signs up, it drafts the email with your intake form link and you send it. On Friday it drafts a few rebooking notes for clients you haven't seen in a while.

Where the course helps most

• Day 2, Write the instructions your assistant reads every time. Where "never give health advice" goes, once.
• Day 16, Set a reminder schedule and draft your first reminders. A steady rhythm for payment and package reminders.
• Day 18, Renewals and rebooking past clients. Drafts for packages and lapsed clients.
• Day 28, Privacy and safety basics. What never goes into a chat, and how to check your settings.

Free guide to start with: is AI safe for client data?

Stay safe

• Health information is sensitive. Don't paste intake answers, injuries or conditions into a chat. Describe the situation instead: "a client needs to pause for a few weeks".
• No medical advice. Put it in your instructions, and refer health questions to the client's doctor yourself.
• Check your own obligations, insurance and any professional body rules on client records. This isn't legal advice.

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